Finance Assistant

Service Catalyst Support Limited
Job Title Finance Assistant
Reports to Head of Finance and Resources
Base Blended with Camberley or Guildford as base
Hours Part time – 16 – 25 hours per week 
Salary £22,000-£26,000 pro rata
Organisation It’s not just about what we offer, but how we offer it.

Catalyst is a non-profit organisation working with people who are dealing with issues stemming from drug and alcohol misuse and mental health – including housing, involvement with criminal justice, relationships with family and friends and getting back into work.

Guildford-based for over 30 years, we work throughout Surrey and its borders in partnership with a wide variety of statutory and non-statutory organisations and bodies to provide support.

We believe change is achievable when facilitated by skilled professional staff and volunteers offering a friendly, respectful, non-judgemental and personal approach.

Our values are Kindness, Integrity and Commitment.

Purpose of Job The Finance Assistant will support the Head of Finance and Resources in ensuring all financial aspects run smoothly and efficiently. The Finance Assistant will work with both Catalyst Support Limited (Catalyst) and Alpha Community Outreach Limited (AES) in Guildford and Camberley as required.


This post is subject to the Disclosure and Barring Service (DBS) check at an enhanced level. Please note past drug and/or alcohol or criminality history will not necessarily discount you from undertaking this role.


Key Activities:


  • To assist the Finance Manager in producing quarterly management accounts and year end accounts to Trial Balance.
  • To maintain and manage the Sales Ledger function, including raising sales invoices, issuing to customers, responding to any queries and processing monthly recharges
  • To have overall responsibility and maintain all aspects of the purchase ledger for AES, including coding purchase invoices and inputting into Sage/TAS after following the appropriate checks to ensure the invoice is correct, approved and for business purposes, and paying suppliers, considering cash management impacts and filing
  • To work with the Head of Finance and Resources and the AES team to ensure all known non invoiced pending costs are accrued for and prepayments completed for costs extending over an agreed period in the accounts
  • To work with the Head of Finance and Resources on bank reconciliations for Catalyst and AES, notifying customers and colleagues on received amounts if required, and completion of weekly bank reconciliations journals
  • To work with AES team on credit control
  • To support the Payroll Assistant in the completion of monthly payroll, general entries, collating and storing payroll information
  • Provide absence cover for the Payroll Assistant
  • Any financial discrepancies, immediately inform and discussed with the Finance Manager


General terms of reference:


In carrying out the above duties the post holder will:

  • Work collaboratively across the organisation to offer support to all main functions
  • Be committed to the role and support Catalyst to be the most efficient it can be
  • Be someone who believes in fairness and conducts themselves with integrity
  • Work flexibly across operational sites, including working from home arrangements in agreement with your line manager, as required, which may include evening and weekend work
  • Be motivated to improve personal performance, outcomes, contribution, knowledge and skills
  • Be professional when partaking in Management, Trustee Board and other work related team meetings; appraisals, workforce development and supervision processes
  • Keep abreast of developments in services, legislation and identify good practices where appropriate
  • Contribute to maintaining safe systems of work and a safe environment for all staff on site or working remotely
  • Represent Catalyst at external agencies/meetings and support our values and the culture of Catalyst
  • Undertake other duties appropriate to the grade of the post


Person Specification

Essential Desired
Qualifications and experience
Minimum of 2 years accounting/finance background
Experience in production of accounts to Trial Balance
Experience in cash management
Experience in purchase ledger including accruals, prepayments
Experience of controlling expenditure and working to budget
Experience of using Sage/Tas and working with Excel spreadsheets
Knowledge and skills
Ability to multi task, maintain accuracy and work to strict deadlines
Ability to work independently as well as part of a team
Good work ethic, reliable and trustworthy
Good administration skills, with excellent attention to detail
Good communication and written skills, with a commitment to accurate and confidential record keeping
Information technology
Proficient in Microsoft tools e.g.  Outlook, Word, Excel
Ability to enter data onto a database as required by the Service
Commitment to developing skills and knowledge base through ongoing learning and development
Ability to work flexibly across operational hours as and when required, including evenings and weekends
Ability to work to the policies, procedures and standards of the Charity


Equal Opportunities Statement

We acknowledge the unique contribution that all Catalyst employees and clients can bring to our organisation in terms of their culture, race, gender, sexual orientation, gender reassignment, marital status, nationality, age, religion or belief and any physical disability or history of mental health or additional problems.


All appointments and promotions are based on merit and no job applicant or employee will be treated unfairly or discriminated against. All staff have equal access to staff development. 


Any member of staff who breaches this policy may be subject of grievance and/or disciplinary procedures.


Please note:

  • This job description may be varied from time to time as agreed by the post holder and line manager.
  • This job description is subject to annual review.
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